REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Alvin Papa, Acting Director of Public Works
PREPARED BY: John Dettle, Associate Engineer
Subject:
title
Cancel contract award for the Fiscal Year 2022/23 Sewer Lining Project, CC-1728; reject all remaining bids and re-bid the project in accordance with City Charter requirements
body
Statement of Issue:
On August 1, 2023, City Council awarded a construction contract to Sancon Technologies, Inc. for the Fiscal Year 2022/23 Sewer Lining Project. However, it was later discovered that the bidding process was not consistent with City Charter requirements and State Law. As such, City Council action is requested to cancel the contract award to Sancon Technologies, Inc. and reject all other bids, in order to properly re-advertise and rebid the Project.
Financial Impact:
There are no fiscal impacts related to the recommended action.
Recommended Action:
recommendation
Cancel the award of construction contract to Sancon Technologies, Inc. for the Fiscal Year 2022/23 Sewer Lining Project, CC-1728; reject all remaining bids and rebid the project in accordance with City Charter requirements and State Law.
end
Alternative Action(s):
Do not accept the recommended action, and direct staff accordingly. Rejecting all bids and rebidding is required to comply with the City Charter.
Analysis:
Staff advertised the Fiscal Year 2022/23 Sewer Lining Project this summer on PlanetBids, an online platform used by a majority of public agencies to advertise project bids and requests for proposals/qualifications. The bids received via PlanetBids were appropriately evaluated, and on August 1, 2023, a construction contract was awarded to Sancon Technologies, Inc., the lowest and most responsive bidder.
However, staff did not confirm that the advertisement was also published in a locally circulated newspaper, as required under Charter Section 503. As such, staff recommends City Council to cancel the award with Sancon Technologies, Inc., reject all other bids, and re-advertise/rebid the project immediately in accordance with Charter requirements.
Environmental Status:
The project is categorically exempt pursuant to Section 15304 of California Environmental Quality Act.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Location Map
2. PowerPoint Presentation