REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Alvin Papa, Acting Director of Public Works
PREPARED BY: John Martin, Capital Projects Administrator
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with Fleming Environmental Inc. in the amount of $1,093,371.00 for the Civic Center Underground Storage Tank (UST) Replacement Project, CC-1651.
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Statement of Issue:
On June 14, 2023 bids were opened for the Civic Center Underground Storage Tank (UST) Replacement Project, CC-1651. City Council action is requested to accept the lowest responsive and responsible bid submitted by Fleming Environmental Inc. in the amount of $1,093,371.00 and authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
Financial Impact:
The total cost of the project, including contingency, is $1,225,209.00. Funds for this project are available in the current fiscal year budget in the Infrastructure Fund account 31440006.82200.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Fleming Environmental Inc. in the amount of $1,093,371.00.
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
1. Abandon tank in place and use alternate fueling facilities.
2. Delay the project and use alternate fueling facilities until ready to execute.
Analysis:
The existing Civic Center Underground Storage Tank (UST) and fueling station is located in the parking lot just west of the central Police Department (PD) Station and primarily serves the Police Department Fleet. The existing single-wall, 12,000 gallon steel gasoline tank needs to be replaced with a double-wall design prior to 2025 in order to comply with California SB-445 which requires owners and operators of single-walled USTs to permanently close their single-wall tanks by December 31, 2025.
The new UST will be a double-wall design and include a modern leak detection system, new fuel dispensers, an upgraded fuel monitoring system, and a new fueling island and canopy. The UST and fueling island will be relocated approximately 350 feet to the south end of the lot, which will allow for less interference with PD operations and more efficient tank refueling.
The City is able to purchase fuel for fleet vehicles at a wholesale rate, saving approximately $1/gallon on average. Maintaining and updating the City USTs and fueling stations is critical to sustaining current City operational budgets.
The engineer’s estimate for this project was $904,500.00. Bids for the Civic Center UST Replacement Project were opened on June 14, 2023, and are listed in ascending order below.
|
|
Bidder |
Submitted Bid |
|
1 |
Fleming Environmental Inc. |
$1,093,371.00 |
|
2 |
GEMS Environmental Management Services, Inc. |
$1,176,332.68 |
|
3 |
Western Pump, Inc. |
$1,274,633.53 |
|
4 |
MJK Construction, Inc. |
$1,539,529.00 |
City staff has conducted a reference check on Fleming Environmental Inc. and has received satisfactory reviews of their past performance on similar scale UST and fueling station maintenance and construction projects. Therefore, staff recommends awarding a construction contract to Fleming Environmental Inc. in the amount of $1,093,371.00. The total project cost is $1,225,209.00, which includes the construction contract, contingency, and supplemental costs for inspection and permit fees.
Environmental Status:
This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15303.c.
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Vicinity / Location Map
2. Project Overview Presentation