REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
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Award and authorize execution of a construction contract with Thomco Construction Inc. in the amount of $357,448 for the Youth Shelter Voluntary ADA Upgrades and Roof Replacement, MSC-520; and declare St. George Groupe Inc. as non-responsive
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Statement of Issue:
On October 25, 2018, bids were publicly opened for the Youth Shelter Voluntary ADA Upgrades and Roof Replacement, MSC-520. City Council action is requested to award the construction contract to Thomco Construction, Inc., the lowest responsive and responsible bidder.
Financial Impact:
Funds in the amount of $487,000 are available in Community Development Block Grant Youth Shelter Project, Account No. 21580302.82800.
Recommended Action:
recommendation
A) Declare the apparent low bid from St. George Groupe Inc. as non-responsive; and,
B) Accept the lowest responsive and responsible bid submitted by Thomco Construction Inc. in the amount of $357,448; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids and provide staff with alternative action.
Analysis:
The Huntington Beach Youth Shelter provides emergency shelter for runaway, homeless, abused, and at-risk youth ages 11-17 in a home-like setting via an independent non-profit organization. The building was originally constructed in the early 1900’s and was converted to its current use as a shelter facility in the 1980’s. In 2017, the Public Works Department was awarded federal Community Development Block Grant funds to provide voluntary ADA renovations to the walkway, restroom, and kitchen areas, and to replace the roof. Public Works utilized a licensed architect to develop plans and specifications. Bids were received and publicly opened on October 25, 2018. They are listed in ascending order.
|
BIDDER’S NAME |
BID AMOUNT |
|
St. George Groupe Inc. |
$313,500.00 |
|
Thomco Construction, Inc. |
$357,448.00 |
|
A2Z Construction, Inc. |
$395,000.00 |
|
PCN3, Inc. |
$457,000.00 |
|
Newman Midland Corp. |
$482,360.00 |
|
States Link Construction, Inc. |
$544,100.00 |
|
Marjani Builders Inc. |
$573,500.00 |
Upon review of the bid package from the apparent low bidder, St. George Groupe Inc., staff found that the bid package had not been completed as instructed and was lacking information required by the Public Contract Code and federal regulations. The issues were deemed significant enough to warrant disqualification of the bid. The bid package from the second apparent low bidder, Thomco Construction Inc., was complete and without error.
The references and comparable experience for Thomco Construction Inc. were verified by staff and received favorable responses. Therefore, staff recommends award of the construction contract Thomco Construction Inc. The total construction cost including standard contingency and supplemental expenses is estimated to be approximately $415,000, which is comparable to the architect’s pre-bid estimate of $435,000 for the project.
Public Works Commission Action:
The Public Works Commission reviewed and approved the project on September 19, 2018, with a vote of 5-0-2 (Cicerone, Larkin absent).
Environmental Status:
The project is categorically exempt pursuant to Chapter 3, Article 19, Section 15301(b) and 15301(d) of the California Environmental Quality Act.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
None