REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Sean Joyce, Interim City Manager
VIA: Sean Crumby, Director of Public Works
PREPARED BY: Darren Sam, Senior Traffic Engineer
Subject:
title
Accept bid and authorize execution of a construction contract with Asplundh Construction, LLC, in the amount of $696,776 for the construction of the Street Lighting Modification Project on Orange Avenue (CC-1612) and Crest Avenue (CC-1644), and authorize change orders not to exceed 15 percent
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Statement of Issue:
Two Street Lighting Modification Projects on Orange Avenue and on Crest Avenue that were budgeted as part of the FY2021/22 Capital Improvement Program were advertised. Fourteen bids were received and opened on April 5, 2022. City Council action to award the project to the lowest responsive and responsible bidder is requested.
Financial Impact:
Funds in the amount of $1.36 million have been appropriated in the current budget year for the upgrading and replacement of street lighting in the downtown area. Funding in the amount of $650,000 is budgeted in Infrastructure Fund Account 31440005.82850 and $710,000 is budgeted in Proposition 42 Account 21990423.82850 for a total of $1.36 million for street lighting modifications.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Asplundh Construction, LLC, in the amount of $696,776; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and,
C) Authorize the Director of Public Works to execute change orders not to exceed a total of 15 percent of the contract construction costs, or $104,516.
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Alternative Action(s):
Reject all bids and provide staff with alternate direction.
Analysis:
The existing street lighting system on sections of Orange Avenue and Crest Avenue are approximately 80 years old and were built to an old design standard. The street light poles and conduits are severely rusted and corroded. Additionally, these systems operate at high voltage of 4,000 to 6,000 volts, compared to a standard 120/240 volt system. Due to the deteriorated conditions of these street lights and their operation at high voltage, the risks with performing maintenance functions is significantly increased. Failures within the street light circuit are often prolonged due to difficulty making repairs or with Southern California Edison not having readily available replacement equipment. These factors compel the City to replace each of these old circuits within the downtown area to provide safe and reliable street lighting. The City has conducted several similar projects in the past 10 years replacing the old systems in the downtown area and upgrading these systems to modern standards, including the use of energy efficient and long lasting LED fixtures. The street lighting on Orange Avenue and Crest Avenue are identified as the next prioritized street light systems requiring upgrades and were included in the Capital Improvement Program.
The street lighting upgrades on Orange Avenue are located between 2nd Street to 11th Street, and on Crest Avenue between 14th Street and Lake Street. The Crest Avenue upgrades include four street lights on the east side of Lake Street between Crest Avenue and Palm Avenue, and three lights in Farquhar Park. In total, 83 streetlights will be replaced with this project. The project will replace the poles, luminaires, install new conduit, conductors and be connected to operate at current design standards of 120 or 240 volts. A complete set of plans and specifications are available for review at the Public Works counter during normal business hours.
Bids for the project were opened on April 5, 2022 and are listed in ascending order:
|
No. |
Bidder |
Submitted Bid |
|
1 |
Asplundh Construction, LLC |
$696,776.00 |
|
2 |
Servitek Electric, Inc. |
$763,811.00 |
|
3 |
California Professional Engineering, Inc. |
$798,913.00 |
|
4 |
Comet Electric, Inc. |
$799,308.00 |
|
5 |
KDC Inc. dba Dynalectric L.A. |
$811,451.00 |
|
6 |
International Line Builder’s Electric, Inc. |
$823,267.00 |
|
7 |
Ferreira Construction Co, Inc. dba Ferreira Coastal Construction Co. |
$834,321.00 |
|
8 |
DBX, Inc. |
$893,471.00 |
|
9 |
Select Electric, Inc. |
$898,500.00 |
|
10 |
M Brey Electric, Inc. |
$916,450.00 |
|
11 |
Alfaro Communications Construction, Inc. |
$945,600.00 |
|
12 |
Elecnor Belco Electric, Inc. |
$978,000.00 |
|
13 |
Crosstown Electrical & Data, Inc. |
$1,020,780.00 |
|
14 |
JFL Electric, Inc. |
$1,229,800.00 |
The estimated cost of the project which includes City purchased equipment is $1,300,000 and is summarized below:
Contractor’s Bid $696,776
15% Construction Contingency $104,516
City Furnished Equipment $370,000
Contract Administration $128,708
Total $1,300,000
It is requested that the Director of Public Works be given authorization to approve change orders up to 15 percent on this project. The request is approximately equivalent to the standard 10 percent contingency based on the total of the construction contract amount plus City purchased materials. This authorization will provide the added flexibility needed to complete a typical construction project and be consistent with the 10% contingency limit intent.
CIAB/Public Works Commission Action:
The Public Works Commission recommended the Orange Avenue Street Light Modification Project on September 15, 2021 by a vote of 5-0-1 (Ferlita absent). The CIAB/Public Works Commission recommended the Crest Avenue Street Light Modification Project on February 16, 2022 by a vote of 7-0-4 (Cicerone, Ferlita, Nguyen, and Schlosser absent).
Environmental Status:
The project is categorically exempt pursuant to the California Environmental Quality Act, Section 15302 (c).
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Location Map