REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: John Nguyen, Senior Traffic Engineer
Subject:
title
Accept the lowest responsive bid and authorize execution of a construction contract with Crosstown Electrical & Data, Inc., in the amount of $242,967.80, for the construction of a fiber optic communication system for traffic signal communication along Bolsa Chica Street corridor (CC-1622)
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Statement of Issue:
On February 7, 2025, bids were opened for the installation of a fiber optic communication system for traffic signal communication along Bolsa Chica Street corridor. City Council action is requested to award the construction contract to Crosstown Electrical & Data, Inc., the lowest responsive and responsible bidder.
Financial Impact:
The total project cost estimate for this portion of the project is $291,561.36, including construction contingency and construction administration. Grant funds for the project are budgeted in the OCTA Measure M2 Bolsa Chica TS Synchronization business unit 128285282 and matching funds are budgeted in the Air Quality Management District Bolsa Chica Synchronization business unit 20190014.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Crosstown Electrical & Data, Inc., in the amount of $242,967.80; and
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Do not approve, and direct staff accordingly.
Analysis:
The Bolsa Chica Regional Traffic Signal Synchronization Program project is part of the Fiscal Year 2024/2025 Capital Improvement Program (CIP) for the installation of fiber optic cable to expand communication to traffic signals, updating traffic controllers, and providing CCTV cameras to allow traffic movement surveillance that is also shared with the Police Department. The overall project is a multi-jurisdictional corridor project that includes the Cities of Westminster and Garden Grove. The project segment in the City of Huntington Beach runs along the Bolsa Chica Street from (Heil Avenue to Rancho Road). This project will allow for traffic signals along Bolsa Chica Street to be coordinated and retimed, resulting in a reduction in delays for motorists. The project is grant funded under the OCTA Measure M2 Project P.
The total project funding for all participating agencies is $2,169,936 with $1,735,949 funded by the OCTA Measure M2 grant. The Huntington Beach portion of the project includes contract services for the development and implementation of updated traffic signal coordination plans, the preparation of construction documents for the fiber optic communications, and construction costs.
A complete set of plans and specifications are available for review at the Public Works counter during normal business hours.
Bids were opened on February 7, 2025 and are listed in ascending order:
|
|
Bidder |
Submitted and Verified Bid |
|
1 |
Crosstown Electrical and Data, Inc. |
$ 242,967.80 |
|
2 |
Elecnor Belco Electric, Inc. |
$ 244,334.00 |
|
3 |
Select Electric, Inc. |
$ 289,694.00 |
|
4 |
Yunex LLC |
$ 309,995.00 |
|
5 |
Alfaro Communications Constructions, Inc. |
$ 347,777.00 |
|
6 |
International Line Builders, Inc. |
$ 383,307.00 |
|
7 |
DBX, Inc. |
$ 392,425.00 |
|
8 |
Servitek Electric, Inc. |
$ 518,714.80 |
|
9 |
Ferreira Construction Co, Inc. |
$ 610,548.50 |
The total cost of this project is $291,561.36 as outlined below:
|
Bid |
$ 242,967.80 |
|
10% Construction Contingency |
$ 24,296.78 |
|
Construction Administration |
$ 24,296.78 |
|
TOTAL |
$ 291,561.36 |
Environmental Status:
This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15301 (c).
Strategic Plan Goal:
Infrastructure & Parks
Attachment(s):
1. Location Map
2. PowerPoint Presentation