REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, Acting City Manager
VIA: Scott M. Haberle, Fire Chief
PREPARED BY: Bonnie To, Principal Management Analyst
Subject:
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Approve and authorize execution of a Purchase Order with Bound Tree Medical LLC for emergency paramedic and ambulance supplies for the Huntington Beach Fire Department
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Statement of Issue:
City Council is requested to approve and authorize execution of a purchase order between the City of Huntington Beach and Bound Tree Medical LLC to provide emergency paramedic and ambulance supplies for the Huntington Beach Fire Department in an amount not to exceed $1,720,000 over three years.
Financial Impact:
There are sufficient funds available in the FY 2024/25 Fire Department operating budget to cover anticipated purchase order costs for the remainder of the fiscal year. Future year purchase order costs will be incorporated in subsequent operating budgets.
Recommended Action:
recommendation
Approve and authorize the City of Huntington Beach Fire Department to execute a purchase order with Bound Tree Medical LLC for emergency paramedic and ambulance supplies for the Huntington Beach Fire Department in an amount not to exceed $1,720,000 over three years.
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Alternative Action(s):
Do not approve, and direct staff accordingly.
Analysis:
The Huntington Beach Fire Department (HBFD) currently uses Bound Tree Medical LLC for emergency paramedic and ambulance supplies through a bid process that included a Notice of Intent to Award date of November 9, 2021 and has expired after three years.
The HBFD is always looking for opportunities to streamline processes within the department. As part of these ongoing efforts, HBFD looked into the existing emergency paramedic and ambulance supplies purchasing processes and compared them with other local agencies. One of those agencies was the City of Anaheim who currently contracts with Bound Tree Medical LLC and secured competitive bid pricing through a competitive bid process. Bound Tree Medical LLC has agreed to all of our terms to allow the piggyback procurement method to move forward.
The procurement method with Bound Tree Medical LLC complies with Municipal Code 3.03.080(B). (Other Interagency Agreements) to “piggyback” off the City of Anaheim’s existing contracts/purchase orders with Bound Tree Medical LLC and negotiate one for Huntington Beach. The City of Anaheim’s purchase orders were procured through an approved Request for Bid process and their purchase order was issued in 2024.
The City of Huntington Beach Fire Department is requesting City Council approval to execute a purchase order between the City of Huntington Beach and Bound Tree Medical LLC for uniforms for the Huntington Beach Fire Department in an amount not to exceed $1,720,000 over three years.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Goal 2 - Fiscal Stability, Strategy A - Consider new revenue sources and opportunities to support the City's priority initiatives and projects.
For details, visit www.huntingtonbeachca.gov/strategicplan.
Attachment(s):
1. City of Anaheim PO with Bound Tree Medical LLC