REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Eric G. Parra, Interim City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Sarah Whitecotton, Management Analyst
Subject:
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Approve and authorize the execution of the Cooperative Agreement for Disaster-Related Debris Management Services with DRC Pacific, Inc.
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Statement of Issue:
Approval of the cooperative agreement for Disaster-Related Debris Management Services with DRC Pacific, Inc. will allow the City of Huntington Beach to support public health and safety of our residents in the event of a significant disaster.
Financial Impact:
The overall costs for services in the event of a disaster are unknown; however, those costs will be allocated to the responsible fund or budget control, depending on the extent of the disaster. The City routinely seeks eligible reimbursement from the Federal Emergency Management Agency (FEMA), California Office of Emergency Services (Cal OES), and private parties for portions of emergency expenses. Cal OES reviewed the Orange County Public Works/DRC Pacific, Inc. Contract and indicated that all costs associated with the Contract will be reimbursable as long as the City selects the contractors through the competitive bidding process and has determined the costs provided by the contractors are reasonable.
Recommended Action:
recommendation
Approve and authorize the Mayor and City Clerk to execute the Cooperative Agreement for Disaster-Related Debris Management Services with DRC Pacific, Inc.
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Alternative Action(s):
Do not approve and execute the agreement and direct staff alternatively.
Analysis:
Orange County Public Works issued a Request for Proposals for disaster-related debris management services in August 2021. Five firms responded with proposals that were reviewed and scored. Two vendors were awarded contracts by the County Board of Supervisors, Flood Control District- Ashbritt, Inc. and DRC Pacific, Inc., on November 16, 2021. The contracts were amended in April 2024 and August 2024.
In an effort to streamline debris removal in the case of a significant disaster, the City of Huntington Beach is seeking to take advantage of the County of Orange’s provision in their contract on page 12 of 56, under Additional Terms and Conditions, No. 16, which states in part, “The provisions and pricing of this Contract may be extended, at the option of the Contractor, to any Municipal, County, Public Utility, Hospital, Educational Institution, or any other non-profit or governmental organization.” This cooperative agreement will provide on-demand emergency debris management services if and when a local emergency is declared and approved by the City Council. Public Works will be able to determine the amount of the contract once federal and state funding is established.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Goal 8 - Public Safety, Strategy B - Bolster City's emergency management preparedness and response plans to ensure seamless public safety response during crisis events.
Approval of the cooperative agreement for disaster-related management services will allow the City of Huntington Beach to support public health and safety of our residents in the event of a significant disaster.
For details, visit www.huntingtonbeachca.gov/strategicplan <http://www.huntingtonbeachca.gov/strategicplan>.
Attachment(s):
1. Cooperative Agreement for Disaster-Related Debris Management Services with DRC Pacific, Inc.
2. County of Orange Contract MA-080-22010092
3. PowerPoint Presentation