REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Eric G. Parra, Interim City Manager
VIA: Ashley Wysocki, Director of Community & Library Services
PREPARED BY: Ashley Wysocki, Director of Community & Library Services
Subject:
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Authorize the appropriation of $160,500 from the AES Fund 1284 fund balance for the design and installation of a new backstop and fencing for the City’s north softball field at Edison Park
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Statement of Issue:
The Edison Park north softball backstop needs to be replaced due to excessive corrosion and deterioration of two primary posts holding up the fencing structure.
Financial Impact:
The AES Fund balance currently has contingency funding in the amount of is $355,000. Staff is requesting that $160,500 of this balance be allocated to the Edison Park north softball field backstop improvement project.
Recommended Action:
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Authorize the appropriation of $160,500 from the AES contingency fund balance 1284 to Account 128485005.82800 to complete the necessary softball field backstop and fencing improvements at Edison Park.
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Alternative Action(s):
Do not authorize the appropriation of $160,500 from the AES contingency fund balance 1248 and direct staff accordingly.
Analysis:
The north softball field backstop at Edison Park is in need of replacement. Recent inspection of the structure revealed excessive corrosion of two of the five primary posts that hold up the backstop fencing. The cost to remove and install only the two new galvanized backstop posts and concrete footings is $38,475. Under this scenario the old fencing itself would be reused, and the immediate safety concern would be mitigated.
However, since improvements to the softball fields are proposed to be included as part of the final Edison Park reconfiguration and improvement project, staff is recommending the complete rehabilitation of the backstop, which includes the removal and installation of all the five primary backstop posts, concrete footings, chain link fencing, and privacy screen at a cost of $145,919, plus 10% contingency, totaling $160,500.
A total of $355,000 in contingency funds is available in the AES Fund 1248 fund balance. AES resources are special funds that were provided to the City as part of a Memorandum of Understanding (MOU) between the City of Huntington Beach and AES Southland Development, LLC upon the operation of the new AES Electrical Generating Station (Attachment 1). In total, $4.9 million was provided by AES to the City for Capital Improvement Projects and Programs that will benefit the City and its residents. Per Section 2A of the MOU, the City Council has the ability to allocate these funds between various CIPs and programs at its sole discretion.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Goal 6 - Infrastructure Investment, Strategy C - Conduct an assessment of all City facilities to determine priorities for upgrades and repairs, implementation and financial priority.
Attachment(s):
1. Memorandum of Understanding between AES Southland Development, LLC and City of Huntington Beach and Resolution No 2020-81, A Resolution of the City Council of the City of Huntington Beach supporting the Mural-Based Architectural Treatment and Capital Improvement Projects and Programs related to the Newly Constructed Huntington Beach Energy Project