REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
title
Award and authorize execution of a construction contract with All American Asphalt in the amount of $2,175,778 for the Edinger Avenue Rehabilitation, Atlanta Avenue Rehabilitation, Warner Avenue West Bound Lane Rehabilitation, and Brookhurst Street Concrete Barrier Maintenance
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Statement of Issue:
On October 30, bids were publicly opened for the Edinger Avenue Rehabilitation, Atlanta Avenue Rehabilitation, Warner Avenue West Bound Lane Rehabilitation, and Brookhurst Street Concrete Barrier Maintenance. City Council action is requested to award the construction contract to All American Asphalt, the lowest responsive and responsible bidder.
Financial Impact:
Total funds for the project, including contingency and supplemental, is estimated at $2,494,000.00. Funds for this portion of the Arterial Rehabilitation Capital Improvement Project are available in the current fiscal year budget in the Infrastructure Fund 31490005.82300. ($1,499,450), and Measure “M” Fund 21390029.82300 ($928,107.00). Also paving at Warner Avenue (at Asari Lane) related to the Water Well 9 project is funded by the Water Master Fund 50791028.82100 ($66,443.00).
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible base bid submitted by All American Asphalt Company in the amount of $2,175,778.00; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids, or provide staff with alternative action.
Analysis:
Edinger Avenue and Atlanta Avenue are funded from the Infrastructure and Measure “M” accounts. Edinger Avenue (Springdale Street to Edwards Street) will be constructed using Full Depth Reclamation (FDR). Atlanta Avenue will be paved using a 4-inch mill/fill process. Both streets will have a wearing surface course of fiber-reinforced rubberized asphalt concrete hot mix (ARHM). Manholes, monitoring wells, survey monuments, and water valve assemblies will be adjusted to grade and traffic loops and striping will be replaced. Improvements also include limited replacement of concrete curb, gutter, sidewalk, and access ramps where needed.
The other project segments include Brookhurst Street and Warner Avenue. Brookhurst Street (PCH to Channel Bridge) will involve patching of the concrete barrier walls funded by the Infrastructure account. Warner Avenue (at Asari Lane) pavement segment will include a combination of 2” mill/fill and 6” mill/fill and is related to the Water Well 9 project, which is funded by the Water Master Plan.
The project is using a sustainable paving material, which utilizes rubberized asphalt concrete (RAC) which contains crumb rubber derived from 100% California waste tire rubber. A two-inch layer of RAC uses over 2,000 waste tires per lane mile. The project will divert more than 7,500 waste tires that would otherwise end up in a landfill. Including this project, the use of RAC in the rehabilitation of the City’s arterial streets has resulted in the diversion of over 338,000 waste tires.
Reimbursement from the CalRecycle Rubberized Asphalt Concrete (RAC) grant in the amount of $12,000 is anticipated.
Bids were publicly opened on October 30, 2018, with the following results:
|
BIDDER'S NAME |
BID AMOUNT (Amount Read at Bid Opening and Basis of Award) |
Corrected Amount |
Total Contract Amount |
|
All American Asphalt |
$2,175,778.00 |
No Correction |
$2,175,778.00 |
|
R.J. Noble Company |
$2,422,762.40 |
No Correction |
$2,422,762.40 |
|
Hardy & Harper, Inc. |
$2,541,720.50 |
No Correction |
$2,541,720.50 |
|
Excel Paving |
$2,791,045.00 |
No Correction |
$2,791,045.00 |
|
EBS General Engineering, Inc. |
$3,006,592.25 |
No Correction |
$3,006,592.25 |
The engineer’s estimate for the project for basis of bid is $1,963,000. Staff recommends awarding a contract to All American Asphalt in the amount of $2,175,778.00.
All American Asphalt has provided acceptable street rehabilitation construction in 2017 for the Heil Avenue (Springdale St. to Edwards St.) and Main Street (Delaware St. to Beach Blvd.) arterial rehabilitation projects. The total project cost is estimated to be $2,494,000.00, which includes the construction contract, project management, construction contingency, and supplemental services (soils and materials testing, construction support services by outside firms, and additional engineering support).
Public Works Commission Action:
The Public Works Commission reviewed and approved CC-1565 on July 18, 2018, with a vote of 6-0-1 (Cicerone-absent).
Environmental Status:
The project is categorically exempt pursuant to Class 1, section 15031c of the California Environmental Quality Act.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Att#1 Location Map