REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Al Zelinka, City Manager
VIA: Travis K. Hopkins, Assistant City Manager
PREPARED BY: Travis K. Hopkins, Assistant City Manager
Grace Yoon-Taylor, Principal Management Analyst
Subject:
title
Adopt Resolution No. 2023-40 and approve for introduction Ordinance Nos. 4296, 4295, 4298, 4299, 4297, 4300, and 4301 to amend the Huntington Beach Municipal Code to streamline, consolidate, and/or dissolve a select number of the City’s Boards, Commissions, and Committees and Council Committees
body
Statement of Issue:
On May 16, 2023, City Council approved the formation of an Ad Hoc Council Committee to review the City’s existing Boards, Commissions, and Committees (BCCs) and their roles and duties relevant to City operations. As such, the BCC Review Ad Hoc Council Committee comprised of Mayor Tony Strickland, Mayor Pro Tem Gracey Van Der Mark, and Councilmember Pat Burns met three times to deliberate and have since proposed nine recommendations to streamline and restructure a select number of BCCs. On August 1, 2023, City Council approved the nine recommendations and directed staff to prepare the appropriate Resolution(s) and Ordinances (attached) to effectuate them.
Financial Impact:
There are no fiscal impacts.
Recommended Action:
recommendation
A) Approve the official dissolution of the City Council Short-Term Rentals Ad Hoc Committee, Housing/RHNA Ad Hoc Committee, and Cannabis Regulation and Policy Ad Hoc Committee by minute action; and/or
B) Approve renaming of the Urban Design Study Ad Hoc Council Committee to the Downtown and Beach Front Ad Hoc Council Committee and broadening their scope of work by minute action; and/or
C) Adopt Resolution No. 2023-40, “A Resolution of the City Council of the City of Huntington Beach repealing Resolutions 2002-106 and 2021-66, and dissolving the Human Relations Committee;” and/or
D) Approve for Introduction Ordinance No. 4296, “An Ordinance of the City of Huntington Beach repealing Ordinance No. 4168 and delete Chapter 2.104 of the Huntington Beach Municipal Code dissolving the Jet Noise Commission;” and/or
E) Approve for Introduction Ordinance No. 4295, “An Ordinance of the City of Huntington Beach repealing Ordinance No. 3332 and delete Chapter 2.112 of the Huntington Beach Municipal Code dissolving the Mobile Home Advisory Board;” and/or
F) Approve for Introduction Ordinance No. 4298, “An Ordinance of the City of Huntington Beach deleting Chapter 2.102 of the Huntington Beach Municipal Code and dissolving the Environmental and Sustainability Board;” and/or
G) Approve for Introduction Ordinance No. 4299, “An Ordinance of the City of Huntington Beach Amending the Huntington Beach Municipal Code by amending Chapter 2.111 thereof related to Citizen Infrastructure Advisory Board/Public Works Commission”; and approve the official dissolution of the Smart Cities and Technology Council Committee by minute action; and/or
H) Approve for Introduction Ordinance No. 4297, “An Ordinance of the City of Huntington Beach deleting Chapter 2.108 of the Huntington Beach Municipal Code and dissolving the Huntington Beach Youth Board;” and/or
I) Approve for Introduction Ordinance No. 4300, “An Ordinance of the City of Huntington Beach amending the Huntington Beach Municipal Code by amending Chapter 2.106 thereof related to Fourth of July Executive Board;” and/or
J) Approve for Introduction Ordinance No. 4301, “An Ordinance of the City of Huntington Beach amending the Huntington Beach Municipal Code by amending Chapter 13.54 thereof related to Specific Events;” and/or
K) Approve the official dissolution of the City Council Boards, Commissions, and Committees Review Ad Hoc Committee upon approval of recommended actions above.
end
Alternative Action(s):
Do not approve one or more recommendations, and direct staff accordingly.
Analysis:
Per City Council’s direction on August 1, 2023, City staff worked with the City Attorney’s Office, which prepared the appropriate Resolution(s), Ordinance(s), and other reports necessary to effectuate the nine Council-approved recommendations. Such documents are presented tonight for the Council’s consideration.
Recommendation A: City Council approved the official dissolution of the City Council Short-Term Rentals Ad Hoc Committee, Housing/RHNA Ad Hoc Committee, and Cannabis Regulation and Policy Ad Hoc Committee. If approved tonight via Council Minute Action, their dissolution will be effective immediately.
Recommendation B: City Council approved to rename and broaden the scope of work of the Urban Design Study Ad Hoc Council Committee to include the hotels and the numbered streets beyond Main Street and PCH relinquishment and beautification, etc. If approved tonight via Council Minute action, the renaming and broadened scope of work will be effective immediately. The Community Development Department will provide continued staff support.
Recommendation C: Adoption of Resolution No. 2023-40 (Attachment 2) will formally dissolve the Huntington Beach Human Relations Committee (HBHRC) and retire its current members, effective tonight.
Recommendation D: Adoption of Ordinance No. 4296 (Attachment 3) would repeal HBMC Chapter 2.104 Jet Noise Commission, formally dissolving the Commission and retiring its current members. If the first reading of the Ordinance is approved tonight, the second reading will be scheduled for September 19 and, if adopted, take effect 30 days thereafter. Any outstanding projects led by the Commission shall be diverted to City staff and/or the Intergovernmental Relations Committee (IRC).
Recommendation E: Adoption of Ordinance No. 4295 (Attachment 4) will repeal HBMC Chapter 2.112 Mobile Home Advisory Board, formally dissolving the Board and retiring its current members. If the first reading of the Ordinance is approved tonight, the second reading will be scheduled for September 19 and, if adopted, take effect 30 days thereafter.
Recommendation F & G: Adoption of Ordinance Nos. 4298 (Attachment 5) and 4299 (Attachment 6) will repeal Chapter 2.102 Environmental and Sustainability Board (ESB) and update Chapter 2.111 Citizen Infrastructure Advisory Board/Public Works Commission (CIAB/PW), respectively. If the first reading of the Ordinances are approved tonight, the second reading will be scheduled for September 19 and, if adopted, take effect 30 days thereafter.
This recommendation also seeks to dissolve the Smart Cities and Technology Council Committee (SCTCC) via Council Minute action, which will take effect immediately.
This recommendation will allow the City to dissolve both the Smart Cities and Technology Council Committee and the Environmental and Sustainability Board and shift their core duties and goals to the CIAB/Public Works Commission as appropriate.
Key changes in provisions include:
o More duties are added to the CIAB/PW Commission: reviewing and providing comment on the City’s comprehensive Sustainability Master Plan and any long-term broadband planning efforts.
o All current members with the Environmental and Sustainability Board will be respectfully released from membership at the time of its dissolution.
o Additional requirements of membership has been added.
Recommendation H: Adoption of Ordinance No. 4297 (Attachment 7) will repeal Chapter 2.108 Huntington Beach Youth Board. If the first reading of the Ordinance is approved tonight, the second reading will be scheduled for September 19 and, if adopted, take effect 30 days thereafter.
In lieu of the Youth Board, the Community and Library Services Department plans to establish an alternative non-Brown Act working group of select members of highly qualified, local high school students, Youth Civic Leaders Collaborative (YCLC).
The YCLC will enable continued youth engagement with City affairs as its volunteer members can help plan and coordinate the Annual Youth in Government Day, the Junior Citizens Academy and other various projects requested by the City more effectively and efficiently. The YCLC can have a similar member selection process as the Youth Board (but not as Council appointees) and current Board members in good standing may continue their membership with the newly created YCLC.
Recommendation I: Adoption of Ordinance No. 4300 (Attachment 8) will rename the Fourth of July Executive Board to Independence Day Board with more clear and defined roles. Some proposed language changes in the Municipal Code also are to reflect current practices and to consistent with HBMC Chapter 2.100 Operating Policies for Boards and Commissions. If the first reading of the Ordinance is approved tonight, the second reading will be scheduled for September 19 and, if adopted, take effect 30 days thereafter.
Staff plans to have follow up meeting(s) with the Mayor and Council Liaison members to evaluate the 2023 Fourth of July events and related festivities to clarify and further define roles and duties among this Board, City staff, and hired consultant(s) for more effective, streamlined citywide planning and execution. If any further changes regarding the Board’s structure or roles are required as a result of such discussion (thus the municipal code changes), staff will bring them back to the City Council at a later time.
Recommendation J: Adoption of Ordinance No. 4301 (Attachment 9) will update Chapter 13.54 Specific Events. This action will clarify roles of the Specific Events Committee, which is an internal staff group to discuss the permitting and any logistical requirements for each proposed event, and establish a separate Council standing committee to review and recommend overall policy on large-scale specific events in the City, based on City Council’s priorities. If the first reading of the Ordinance is approved tonight, the second reading will be scheduled for September 19 and, if adopted, take effect 30 days thereafter.
The Community and Library Service Department will serve as a staff liaison(s) to this Council Committee. As City staff conducts a more in-depth review of the HBMC Chapter 13.54 and citywide event permitting policy and procedure, City staff plans to bring back any recommendations and subsequent code updates for the Council’s consideration at a later time.
Recommendation K: Upon approval of Recommendations A through I, Council approval is being requested via Council Minute action to official dissolve the Boards, Commissions, and Committees Review Ad Hoc Council Committee, which will be effective immediately.
Environmental Status:
Pursuant to CEQA Guidelines Section 15378(b)(5), administrative activities of governments that will not result in direct or indirect physical changes in the environment do not constitute a project.
Strategic Plan Goal:
Community Engagement
Attachment(s):
1. PowerPoint Presentation
2. Resolution No. 2023-40, “A Resolution of the City Council of the City of Huntington Beach repealing Resolutions 2002-106 and 2021-66, and dissolving the Human Relations Committee”
3. Ordinance No. 4296, “An Ordinance of the City of Huntington Beach repealing Ordinance No. 4168 and deleting Chapter 2.104 of the Huntington Beach Municipal Code dissolving the Jet Noise Commission”
4. Ordinance No. 4295, “An Ordinance of the City of Huntington Beach repealing Ordinance No. 3332 and deleting Chapter 2.112 of the Huntington Beach Municipal Code dissolving the Mobile Home Advisory Board”
5. Ordinance No. 4298, “An Ordinance of the City of Huntington Beach deleting Chapter 2.102 of the Huntington Beach Municipal Code and dissolving the Environmental and Sustainability Board”
6. Ordinance No. 4299, “An Ordinance of the City of Huntington Beach amending the Huntington Beach Municipal Code by amending Chapter 2.111 thereof related to Citizen Infrastructure Advisory Board/Public Works Commission”
7. Ordinance No. 4297, “An Ordinance of the City of Huntington Beach deleting Chapter 2.108 of the Huntington Beach Municipal Code and dissolving the Huntington Beach Youth Board”
8. Ordinance No. 4300, “An Ordinance of the City of Huntington Beach amending the Huntington Beach Municipal Code by amending Chapter 2.106 thereof related to Fourth of July Executive Board”
9. Ordinance No. 4301, “An Ordinance of the City of Huntington Beach amending the Huntington Beach Municipal Code by amending Chapter 13.54 thereof related to Specific Events”