REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Eric G. Parra, Interim City Manager
VIA: Chau Vu, Director of Public Works
PREPARED BY: Lili Hernandez, Principal Civil Engineer
Subject:
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Accept the lowest responsive and responsible bid and authorize execution of a construction contract with Palp, Inc. DBA Excel Paving Company in the amount of $1,398,435 for the Water Main Replacement Project in the alley East of Alabama Street Between Lincoln Avenue and Knoxville Avenue (CC-1716) and the alley East of Alabama Street Between Lincoln Avenue and Memphis Avenue (CC-1717)
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Statement of Issue:
On January 18, 2024, bids were received electronically for the Water Main Replacement Project in the alley located east of Alabama Street between Lincoln Avenue and Knoxville Avenue (CC-1716) and the alley located east of Alabama Street between Lincoln Avenue and Memphis Avenue (CC-1717). City Council action is requested to award the construction contract to Palp, Inc. DBA Excel Paving Company, the lowest responsive and responsible bidder.
Financial Impact:
Total funds for the project, including contingency and supplemental expenses, is estimated at $1,573,280. Funds for the project are available in the current fiscal year budget in the Water Master Plan Fund, Account No. 50791006.82100.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by Palp, Inc. DBA Excel Paving Company in the amount of $1,398,435; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids or provide staff with alternative action.
Analysis:
This Water Main Replacement Project is part of the Aging Water Main Replacement Program identified in the 2023 Water Master Plan that recommends annual replacement of old asbestos cement pipelines. The water facilities located in the alley east of Alabama between Memphis and Knoxville (CC-1716 and CC-1717) are old 4-inch diameter asbestos cement pipelines constructed in 1967 and are in need of replacement. This project will replace approximately 630 lineal feet of pipeline with 6-inch Polyvinyl Chloride Pipeline (PVC).
Since construction activities will likely further degrade the alley pavement condition, this project will also repave and grade the alley to improve pre-existing drainage issues and aesthetics after construction of the water main. The proposed project will enhance the City’s water system redundancy and reliability and provide greater fire protection to the area.
Bids were received electronically on January 18, 2024. The verified bid amounts are listed below:
|
BIDDING CONTRACTOR |
BID AMOUNT |
|
Excel Paving Company |
$1,398,435.00 |
|
Aneen Construction, Inc. |
$1,465,853.60 |
|
J & L Constructors, Inc. |
$1,498,454.00 |
|
Dominguez General Engineering, Inc. |
$1,519,858.00 |
|
TTS Engineering, Inc. |
$1,543,277.20 |
|
Kana Pipeline, Inc. |
$1,624,557.00 |
|
T.E. Roberts, Inc. |
$1,723,774.00 |
|
CEM Construction |
$2,021,622.00 |
Staff recommends awarding a contract to Excel Paving Company in the amount of $1,398,435. Project reference checks have indicated that Excel Paving has provided acceptable potable water main construction and successfully completed a water main replacement project for the City in 2022. The total project cost is estimated to be $1,573,280 which includes the construction contract, ten percent (10%) contingency, and supplemental expenses.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Goal 6 - Infrastructure Investment, Strategy C - Conduct an assessment of all City facilities to determine priorities for upgrades and repairs, implementation and financial priority.
Attachment(s):
1. Project Vicinity Map
2. Power Point