REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Eric G. Parra, Interim City Manager
VIA: Ashley Wysocki, Director of Community & Library Services
PREPARED BY: Carrie Gonzales, Management Aide
Subject:
title
Approve and execute a 5-year Joint Use Agreement between the City of Huntington Beach and the Westminster School District for Clegg-Stacey Park on 6161 Larchwood Drive
body
Statement of Issue:
The Joint Use Agreement for Clegg-Stacey Park between the City of Huntington Beach (City) and Westminster School District (District) expired on October 15, 2023. A contract renewal is necessary to continue use of Clegg-Stacey Park for public park purposes.
Financial Impact:
Not applicable.
Recommended Action:
recommendation
Authorize the Mayor and City Clerk to execute and approve a Joint Use Agreement between the City of Huntington Beach and the Westminster School District for use of Clegg-Stacey Park.
end
Alternative Action(s):
Do not approve the Joint Use Agreement, and direct staff accordingly.
Analysis:
Clegg-Stacey Park on 6161 Larchwood Drive is owned by the District, however, has been developed and is maintained by the City to allow its public use under a Joint Use Agreement. Park construction began in 1971 and concluded with its dedication as a public park on April 8, 1972. Since then, the City has operated and maintained the park for public use under prior agreements with the District; the City has also made certain improvements such as replacing a play unit that was beyond repair. The latest Agreement expired on October 15, 2023, and staff has worked closely with the District on a new, proposed five-year Joint Use Agreement that will continue the public use of Clegg-Stacey Park while maintaining the general conditions of past agreements and addressing certain park improvements.
The terms of this new proposed Joint Use Agreement include the following:
a. District shall make available to City school facilities as identified in Exhibit A for use as a public park and community recreational activities and shall have the right to use the Facilities during school hours from 8:00 a.m. to 3:15 p.m., Monday through Friday; District shall be consulted and advised regarding all community recreational activities conducted by the City at the Facilities.
b. City's use of District's Facilities shall be in accordance with District policies and procedures; City shall have the right to use the Facilities for public park purposes when not in use by the District and the non-exclusive use of any existing parking spaces located at the school site at all times other than normal school hours; custodial and maintenance services shall be provided by CITY and paid for by the CITY.
c. City and District agree that within thirty (30) days from the date of execution of this Agreement, City and District shall establish a system to provide for the coordination and scheduling of the use of the Facilities. The District will be given first priority in the use of the Facilities and shall be established by mutual written agreement of the City's Director of Community & Library Services and the District superintendent or designated representative.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Joint Use Agreement between the City of Huntington Beach and Westminster School District.
2. Westminster School District PowerPoint.