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Title:
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Approve and Authorize First Amendment to Professional Services Contract Between the City of Huntington Beach and Kahn, Soares and Conway for State Legislative Advocacy Services and Approve and Authorize First Amendment to Professional Services Contract Between the City of Huntington Beach and Stapleton & Associates for Federal Legislative Advocacy Services
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REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Travis Hopkins, City Manager
PREPARED BY: Shannon Levin, Council Policy Analyst
Subject:
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Approve and Authorize First Amendment to Professional Services Contract Between the City of Huntington Beach and Kahn, Soares and Conway for State Legislative Advocacy Services and Approve and Authorize First Amendment to Professional Services Contract Between the City of Huntington Beach and Stapleton & Associates for Federal Legislative Advocacy Services
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Statement of Issue:
Existing agreements for state and federal advocacy services expire in September 2025. These contracts are essential for effective engagement with state and federal agencies and representatives. In 2023, the City issued an RFP for federal and state advocacy services. Kahn, Soares and Conway (KSC) and Stapleton & Associates (Stapleton) were selected for state and federal advocacy respectively, and two-year agreements were authorized in September 2023. The City recommends extending those contracts for an additional year.
Financial Impact:
Sufficient funds have been budgeted in the FY25-26, Other Professional Services account no. 10030101.69365.
Recommended Action:
recommendation
A) Approve and authorize first amendment to professional services agreement with Kahn, Soares and Conway for one year for state legislative advocacy services; and
B) Approve and authorize first amendment to professional services agreement with Stapleton & Associates for one year for federal legislative advocacy services.
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Alternative Action(s):
Do not approve and direct staff accordingly.
Analysis:
At the September 5, 2023 City Council meeting, the City Council voted unanimously to approve two-year professional service contracts for state and federal legislative advocacy services. Those agreements expire in September 2025.
KSC and Stapleton & Associates collaborate with the Intergovernmental Relations Committee staff liaison; present legislation that impacts Huntington Beach; advocates for the City Council priorities and projects as directed by staff; identifies outside funds to finance major initiatives; and schedules meetings with the appropriate state and federal legislators and agencies.
KSC
Should this amendment be approved, the one-year not-to-exceed contract amount will be $90,000.
Stapleton
Should this amendment be approved, the one-year not-to-exceed contract amount will be $60,000.
Environmental Status:
This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Strategic Plan Goal:
Non Applicable - Administrative Item
Attachment(s):
1. Amendment No. 1 - Professional Services Contract with Kahn, Soares and Conway for State Advocacy Services
2. Amendment No. 1 - Professional Services Contract with Stapleton &Associates for Federal Advocacy Services