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File #: 24-492    Version: 2
Type: Consent Calendar Status: Passed
File created: 7/1/2024 In control: City Council/Public Financing Authority
On agenda: 7/16/2024 Final action: 7/16/2024
Title: Approve and authorize execution of a contract agreement with All City Management Services, Inc. (ACMS), for Crossing Guard Services
Attachments: 1. Att #1 Agreement - All City Management Services (ACMS), 2. Att #2 Proposal - All City Management Services (ACMS), 3. Att #3 Request for Proposals, 4. Att #4 Rating Sheet, 5. Att #5 Certificate of Insurance, 6. 7/16 SC - Lt. Archer Memo

REQUEST FOR CITY COUNCIL ACTION

 

SUBMITTED TO:                     Honorable Mayor and City Council Members                     

 

SUBMITTED BY:                     Eric G. Parra, Interim City Manager                     

 

VIA:                     Eric Parra, Chief of Police

 

PREPARED BY:                     Lt. Thoby Archer and Exec. Asst. Ingrid Ono

 

Subject:

title

Approve and authorize execution of a contract agreement with All City Management Services, Inc. (ACMS), for Crossing Guard Services

body

 

Statement of Issue:

Approval of a three-year contract agreement with All City Management Services, Inc. (ACMS), to continue management of crossing guard services.

 

Financial Impact:

The proposed contract amount sets the hourly rate at $29.93 an hour for FY 24/25, $31.43 an hour for FY 25/26, and $32.89 an hour for FY 26/27.  The amount not to exceed is estimated at $584,533 for FY 24/25, $613,828 for FY 25/26, and $642,342 for FY 26/27.  This estimate is based on the current schedule and deployment of crossing guards. The total cost of the contract over a three-year period should not exceed $1,840,703.

 

Recommended Action:

recommendation

Approve and authorize the Mayor and City Clerk to execute “Agreement Between the City of Huntington Beach and All City Management Services, Inc. for Crossing Guard Services” for a three-year term beginning on June 30, 2024.

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Alternative Action(s):

Do not approve and direct staff accordingly.

 

Analysis:

The City of Huntington Beach has maintained a contract for crossing guard services administered by the Police Department. The most recent contract was with All City Management Services for three years, which expired on June 30th, 2024. A competitive bidding process was conducted, and staff recommended awarding the contract to ACMS.

 

Having crossing guards at key locations during the school year increases visibility and reduces the risk of accidents and injuries to children traveling to and from school. The Huntington Beach Police Department does not have the internal resources to manage a large number of crossing guards and staff them accordingly.

 

ACMS will provide thirty-one (31) personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. ACMS will also provide adequate reserve personnel to fill staffing vacancies.  ACMS will work directly with affected school districts and communicate with the police department regarding staffing locations and hours and address any complaints that may arise.

 

Environmental Status:

This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

 

Strategic Plan Goal:

Goal 8 - Public Safety, Strategy A - Community-wide comprehensive risk reduction program to optimize public safety's emergency response and reduce the number of calls.

 

Attachment(s):

1.                     Agreement between the City of Huntington Beach and All City Management Services, Inc. For Crossing Guard Services

2.                     All City Management Services Proposal for Crossing Guard Services

3.                     Request for Proposals

4.                     Rating sheet tabulation

5.                     Certificate of Insurance