Public Hearing Procedures
This statement has been prepared to provide a better understanding of the procedures for public
hearings before the Planning Commission.
Regular meetings of the Planning Commission are held on the second and fourth Tuesdays of
each month beginning at 5:00 p.m for a study session and then at 6:00 PM in the Council
Chambers. Adjourned meetings, special meetings, and Study Sessions may be scheduled at
other times.
Planning Commission proceedings are governed by the Planning Commission By-Laws, Robert’s
Rules of Order and the Brown Act. The following is the typical sequence of events on public
hearing items:
A. The Chairperson shall announce the item and if the public hearing is open or closed.
B. The Planning Commission shall disclose any discussions, conversations, etc., with applicants,
applicant’s representatives or property owners.
C. The staff report is presented.
D. Questions by the Planning Commission concerning the staff report may be answered at this
time.
E. The public hearing is opened by the Chairperson.
F. The applicant or appellant is given an opportunity to address the Commission. Time is not
limited but left to the Chairperson’s discretion.
G. Public Comments: Staff will call all speakers by name. Please proceed to the podium.
Individuals favoring and opposing the proposal are given an opportunity to address the
Commission (up to three (3) minutes), or may choose to donate their time to another speaker if the
“Request to Speak” form is filled out and given to the Secretary. A speaker who addresses the
Commission on behalf of individuals who donate time are allowed a maximum of 12 minutes.
Individuals who donate time must be present when the item is being discussed. Please state your
name before addressing the Commission.
H. The Commission may ask questions of speakers addressing the Commission.
I. The public hearing is closed.
J. The Commission will deliberate the matter at this time.
K. The Commission then acts on the matter by continuing, approving, conditionally approving, or
denying the petition.