REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Sean Crumby, Director of Public Works
Subject:
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Authorize execution of documents for permanent highway and temporary construction easements to Caltrans for Transportation Improvement Project State Route 1 - PCH and Main Street
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Statement of Issue:
The City Council is asked to authorize the Mayor to execute documents for the transfer of property rights to Caltrans for temporary Construction Easements and permanent Highway Easements for the division’s forth-coming transportation and ADA project at PCH and Main Street.
Financial Impact:
Payment to the City in the amount of $18,200 for compensation for easements, with a $3,000 incentive for timely execution. Total compensation $21,200.
Recommended Action:
recommendation
Authorize the Mayor to execute “Easement Deed Highway” “Certificate of Occupancy and Receipt of Relocation Information” “Right of Way Contract” and “Right of Entry Form” for the transfer of property rights for the subject project easements.
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Alternative Action(s):
Do not approve execution of the required documents and instruct city staff on how to proceed.
Analysis:
The California Department of Transportation (Caltrans) is proposing a Transportation Improvement Project along State Route 1 (Pacific Coast Highway) in Orange County California in the cities of Seal Beach, Huntington Beach, and Newport Beach, from Crystal Heights Drive to the Los Angeles/Orange county line. The Project proposes to replace existing traffic signals, upgrade existing curb ramps to meet current American with Disabilities Act (ADA) standards, adjust crosswalk striping to conform to the proposed ADA curb ramp configurations, relocate and/or adjust existing drainage facilities due to the ADA curb ramp improvements, modifications of concrete barriers, replace existing guard rails and existing traffic loop detectors, remove and replace existing asphalt concrete dike under metal beam guard rail and install new interconnect cable, rehabilitate/re-surface existing pavement from Warner Avenue and the LA/Orange county line, and restripe the overlay area to current Caltrans striping and delineation standards. The proposed work is for two projects that will be combined into one prior to the project being advertised for construction.
Caltrans is requesting to obtain a Right of Entry (ROE) from the City of Huntington Beach, a California municipal corporation, to meet Caltrans ' Right of Way Certification date of December 15, 2021 in order to proceed with advertisement of this project. In order to the project schedule, a fully executed ROE is needed and the standard acquisition process to follow.
The subject property is located at 1 Main Street, Huntington Beach, CA 92648 and 315 Pacific Coast Highway, Huntington Beach CA, 92648. The property is improved with a beach pier, asphalt-paved surface parking lot, and several commercial structures (Duke's, Sandy's Beach Shack, Dwight's Food and Rentals, and City of Huntington Beach Lifeguard Headquarters).
Caltrans is presenting the Initiation of Negotiations in the amount of $ 18,200 for Parcel No. 1041 19-1 and 104119-2 for two permanent highway easements and Parcel No. 1041 19-3 and 104119-4 for two temporary construction easements. Also included is a $3,000 incentive to the City of Huntington Beach for timely signing of the Right of Way Contract. The incentive offer expires November 22, 2021.
According to the Right of Way Maps enclosed, the proposed requirements are comprised of a 60 square feet permanent highway easement (Caltrans Parcel No. 1041 19-1 ), 106 square feet permanent highway easement (Caltrans Parcel No. 1041 19-2), 1 10 square feet temporary construction easement (Caltrans Parcel No. 1041 19-3), and 182 square feet temporary construction easement (Caltrans Parcel No. 1041 19-4) . The permanent highway easements are located on the northern corner of the subject larger parcel and are necessary for the proposed curb ramp reconstruction and the upgrading of the existing traffic signals due to deterioration and inefficient lighting. The temporary construction easements are necessary as a staging area for the State's contractor to perform the curb ramp reconstruction and the upgrading of the existing traffic signals. The subject site's major improvements (beach pier, parking lot, commercial structures) will not be impacted by the State's requirement and pedestrian detours will be implemented by the State' s contractor for safety measures as well as to maintain access to the subject larger parcel during business operations. The temporary construction easement areas are being requested for a 41-month period that begins on the Right of Way Certification date of December 15, 2021 and expires May 23, 2025. No construction work will be performed between Memorial Day and Labor Day.
Environmental Status: None
Strategic Plan Goal: Infrastructure & Parks
Attachment(s):
1. Right of Way Contract
2. Easement Deed Highway
3. Certificate of Occupancy
4. Right of Entry Long Form
5. Site Map