REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Tom Herbel, Acting Director of Public Works
Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with Mehta Mechanical Co. Inc., dba MMC Inc., in the amount of $3,684,400 for the Saybrook Lift Station Replacement Project, CC-1585; and authorize appropriation of funds
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Statement of Issue:
On May 14, 2020, bids were publicly opened for the Saybrook Lift Station Replacement Project, CC1585. City Council action is requested to award the construction contract to Mehta Mechanical Co. Inc., dba MMC Inc., the lowest responsive and responsible bidder.
Financial Impact:
Total funds for the project, including contingency and supplemental expenses, are estimated at $4,570,000. Funds for the project are available in Sewer Development Fee Fund account 21089016.82600 ($2,228,800) and in Sewer Service Fund account 51189012.82600 ($2,150,400). Staff requests a $190,800 appropriation from the Sewer Service Fund (511).
Recommended Action:
recommendation
A) Appropriate $190,800 from the Sewer Service Fund (511) to Account 51189012.82600; and,
B) Accept the lowest responsive and responsible bid submitted by Mehta Mechanical Co. Inc., dba MMC Inc., in the amount of $3,684,400; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids, or provide staff with an alternative action.
Analysis:
The existing Saybrook Sewer Lift Station, located at the northeast corner of Saybrook Lane and Heil Avenue, was constructed in 1967 and is in need of replacement due to its age and insufficient wet well capacity. Insufficient wet well capacity is problematic because the station lacks holding time, which limits maintenance staff’s ability to respond to any issues. Additionally, the undersized wet well causes the pumps to cycle excessively, which reduces pump life as well as the station’s reliability.
Bids were publicly opened on May 14, 2020. The verified bid amounts are listed below:
|
Bidding Contractor |
Bid as Submitted |
Verified Bid |
|
Mehta Mechanical Co. Inc., dba MMC, Inc. |
$3,654,400.00 |
$3,684,400.00 |
|
Caliba, Inc. |
$4,385,275.40 |
$4,385,275.40 |
|
Vido Artukovich and Son Inc. / VIDMAR Inc. A JV |
$4,417,475.00 |
$4,417,475.00 |
|
GRFCO, Inc. |
$4,688,981.00 |
$4,438,981.00 |
|
Pacific Hydrotech Inc. |
$4,728,288.00 |
$4,728,288.00 |
|
Lonerock, Inc. |
$5,144,475.00 |
$5,194,475.00 |
Staff has checked references for Mehta Mechanical Co. Inc., dba MMC Inc., and recommends award of a construction contract in the amount of $3,684,400.
The total estimated construction cost is $4,570,000, which includes the construction contract, a ten percent (10%) contingency, and supplemental expenses such as contracted construction management and inspection, and materials testing.
Environmental Status:
The project is categorically exempt pursuant to Class 1, section 15034 of the California Environmental Quality Act.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Vicinity Map