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File #: 20-1648    Version: 1
Type: Consent Calendar Status: Agenda Ready
File created: 5/14/2020 In control: City Council/Public Financing Authority
On agenda: 6/1/2020 Final action:
Title: Accept the lowest responsive and responsible bid and authorize execution of a construction contract with Mehta Mechanical Co. Inc., dba MMC Inc., in the amount of $3,684,400 for the Saybrook Lift Station Replacement Project, CC-1585; and authorize appropriation of funds
Attachments: 1. Att#1 CC-1585 Vicinity Map
Date Action ByActionResultAction DetailsMeeting DetailsVideo
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REQUEST FOR CITY COUNCIL ACTION

SUBMITTED TO: Honorable Mayor and City Council Members

SUBMITTED BY: Oliver Chi, City Manager

PREPARED BY: Tom Herbel, Acting Director of Public Works

Subject:
title
Accept the lowest responsive and responsible bid and authorize execution of a construction contract with Mehta Mechanical Co. Inc., dba MMC Inc., in the amount of $3,684,400 for the Saybrook Lift Station Replacement Project, CC-1585; and authorize appropriation of funds

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Statement of Issue:
On May 14, 2020, bids were publicly opened for the Saybrook Lift Station Replacement Project, CC1585. City Council action is requested to award the construction contract to Mehta Mechanical Co. Inc., dba MMC Inc., the lowest responsive and responsible bidder.

Financial Impact:
Total funds for the project, including contingency and supplemental expenses, are estimated at $4,570,000. Funds for the project are available in Sewer Development Fee Fund account 21089016.82600 ($2,228,800) and in Sewer Service Fund account 51189012.82600 ($2,150,400). Staff requests a $190,800 appropriation from the Sewer Service Fund (511).

Recommended Action:
recommendation
A) Appropriate $190,800 from the Sewer Service Fund (511) to Account 51189012.82600; and,

B) Accept the lowest responsive and responsible bid submitted by Mehta Mechanical Co. Inc., dba MMC Inc., in the amount of $3,684,400; and,

C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids, or provide staff with an alternative action.

Analysis:
The existing Saybrook Sewer Lift Station, located at the northeast corner of Saybrook Lane and Heil Avenue, was constructed in 1967 and is in need of replacement due to its age and insufficient wet well capacity. Insufficient wet well capacity is problematic because the station lacks holding time, which limits maintenance staff's ability to respond to any issues. Additi...

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