REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
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Accept the lowest responsive and responsible bid and authorize execution of a construction contract with R.J. Noble Company in the amount of $2,551,614 for the Residential Overlay Zone 9 Project, CC-1596; and, authorize the appropriation of funds
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Statement of Issue:
On February 18, 2020, bids were publicly opened for the Residential Overlay Zone 9 Project. City Council action is requested to award the construction contract to R.J. Noble Company, the lowest responsive and responsible bidder.
Financial Impact:
The total cost of the project, including contingency and supplemental expenses, is $2,870,000. Funds for this project are available in the current fiscal year budget in the Gas Tax Account 20790057.82300 ($2,491,315), the Sewer Fund 51185101.82300 ($100,000) and Water Fund 50685201.82300 ($100,000). An additional appropriation of $178,685 from the Gas Tax Fund is requested.
Recommended Action:
recommendation
A) Appropriate $178,685 from Gas Tax Fund (207) to Account 20790057.82300; and,
B) Accept the lowest responsive and responsible bid submitted by R.J. Noble Company in the amount of $2,551,614; and,
C) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney.
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Alternative Action(s):
Reject all bids, or provide staff with an alternative action.
Analysis:
The City's pavement Management Program (PMP) calculates a pavement condition for each street. The conditions are rated from 0 to 100, with 0 being the worst and 100 indicating perfect condition. As part of the PMP, a residential network was created dividing the City into 12 maintenance zones to allow the City to better coordinate maintenance activities. This project will rehabilitate 139 street segments with pavement condition ra...
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