REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Oliver Chi, City Manager
PREPARED BY: Marie Knight, Director of Community Services
Subject:
title
Waive Specific Event fees for the 2019 VISSLA International Surfing Association (ISA) World Junior Surfing Championship event, October 26 - November 3, 2019
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Statement of Issue:
The 2019 VISSLA International Surfing Association (ISA) World Junior Surfing Championship event is returning to Huntington Beach this fall, October 26 - November 3, 2019. The City has been contacted by the ISA with a request to waive some of the Specific Events fees in the amount of $10,000 providing financial support for this event on public property.
Financial Impact:
ISA has agreed to cover the associated fees required as a condition of the specific event permitting process, as well as direct event staffing costs for Police, Fire, Marine Safety, Public Works and Beach Maintenance, but has formally requested that $10,000 of these costs be waived and/or reduced.
Preliminary analysis (emphasizing "preliminary" in that costs are finalized after the event, and can fluctuate from estimates depending on the event days' circumstances) indicates that the estimated 2019 fees and direct event staffing costs for this nine-day event will total approximately $28,762 as follows:
* Police Department - $2,952
* Marine Safety - $9,720
* Public Works (street closure) - $550
* Beach Maintenance (restroom cleaning) - $850
* Application Fee - $450
* Day Use Charge - $9,000
* Set-up/Take-down Charge - $4,000
* Stage Fee - $700
* Fire Permit Fees - $290
* Business License - $250
Recommended Action:
recommendation
A) Authorize the City Manager to waive related Specific Event fees in the amount of $10,000 for the 2019 VISSLA ISA World Junior Surfing Championship and authorize use of the City Council Chambers at no cost on October 25, 2019, for a team manager meeting; OR
B) Deny the above requests...
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