REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Lori Ann Farrell Harrison, Interim City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subject:
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Accept the lowest responsive and responsible bid and authorize execution of a construction contract with All American Asphalt in the amount of $3,012,239 for the Residential Overlay of Maintenance Zone 6, CC-1579; and, appropriate additional Gas Tax and Measure M funds for construction
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Statement of Issue:
On April 9, bids were publically opened for the Residential Overlay of Maintenance Zone 6 project. City Council action is requested to award the construction contract to All American Asphalt, the lowest responsive and responsible bidder.
Financial Impact:
Total construction cost for the project, including contingency, is $3,315,000. Funds are available in the current fiscal year budget in the Gas Tax account 20790056.82300 ($1,895,000), Measure M account 21390002.82300 ($200,000), Water Fund account 50685801.82300 ($170,000), and Sewer Service Fund account 51185101.82600 ($100,000). Appropriations from the following funds are being requested: $175,000 from the Gas Tax Fund (207) and $775,000 from the Measure M Fund (213). Measure M Funds were not originally budgeted as a funding source for this project.
Recommended Action:
recommendation
A) Accept the lowest responsive and responsible bid submitted by All American Asphalt Company in the amount of $3,012,239; and,
B) Authorize the Mayor and City Clerk to execute a construction contract in a form approved by the City Attorney; and,
C) Appropriate $175,000 from the undesignated Gas Tax (207) fund balance to 20790056.82300; and,
D) Appropriate $775,000 from the undesignated Measure M (213) fund balance to account 21390002.82300.
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Alternative Action(s):
Reject all bids, or provide staff with an alternative action.
Analysis:
The City's pavement Management Program ...
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